What is ScheduleLord?
ScheduleLord is employee scheduling software built for small businesses — without the spreadsheet chaos.
Whether you're running a single coffee shop or managing staff across several retail locations, ScheduleLord gives you a clear, visual way to build schedules, manage your team, and keep everyone on the same page.
The problem with spreadsheets
Most small businesses start scheduling in a spreadsheet. It works — until it doesn't. Shared files get out of sync. Managers overwrite each other's changes. Employees can't find the latest version. And when someone calls out sick, you're digging through email chains to find coverage.
ScheduleLord replaces that friction with a single source of truth your whole team can rely on.
Getting started
If you're setting up for the first time, this is the path through:
- Create your account — you'll sign in with a passkey, so there's no password to remember or leak. A new account starts with an organization, a location, the default roles, and a handful of common jobs already set up.
- Add your locations — each location has its own address and timezone. The address matters: it's how ScheduleLord knows which local scheduling laws apply to you.
- Add the jobs you schedule — cook, server, cashier, whatever fits your business.
- Add your team — enter each person's details, including their job, role and email. They claim their own account when they register with that email, so you can schedule them before they've ever signed in.
- Build your first schedule — draft the week, check it over, then publish it to your team.
Already use Square? You can import your team, locations and jobs from Square instead of entering them by hand.
What else you can do
Draft next week without starting from scratch Copy last week, apply a saved template, or let ScheduleLord suggest a whole week for you. Nothing reaches your team until you publish it, so you can rearrange as much as you like first.
Catch scheduling problems before your team sees them ScheduleLord warns you as you schedule — someone double-booked, someone scheduled during approved time off, someone heading into overtime. It also knows the break and rest rules for your state or city, from California's meal breaks to clopening rules in New York City, Chicago and Seattle.
Handle time off Your team requests time off in the app, including recurring requests for a standing commitment. Approved time off shows up while you're planning, so you don't schedule over it.
Schedule breaks Add breaks to a shift, and ScheduleLord suggests them on longer shifts. Break time comes out of scheduled hours, so your labor totals stay honest.
Keep everyone informed Your team gets notified when a shift is assigned, changed or cancelled — in the app, and optionally as push notifications on their phone. Everyone can subscribe to their own shifts from their calendar app.
Control who can do what ScheduleLord starts you with three roles:
- Owners have full access to everything
- Managers can build schedules and manage staff
- Employees can view their own shifts
You can also create your own roles with exactly the permissions you want, so nobody can change what they shouldn't.
Ask an assistant to do it for you ScheduleLord has a built-in AI Assistant that can build schedules, add employees and answer questions about your week. You can also connect Claude, ChatGPT or Grok to your account and work from there instead.
Pricing
| Free | Pro | |
|---|---|---|
| Employees | Up to 15 | Unlimited |
| Locations | 1 | Unlimited |
| Price | Free, forever | $30 / location / month |
Start for free — no credit card required. You'll only be asked to upgrade when you add a 16th employee or a second location.
Finding your way around
The sidebar follows roughly the order above. Signing in and your dashboard come first, then setting up your organization, locations, jobs, team and roles, then everything about building a schedule — the schedule itself, planning next week, breaks, and the warnings ScheduleLord raises as you go. Time off, notifications, the AI assistant, Square and your own account settings follow after that.